Working Environment with Microsoft 365

Your seamless migration to Microsoft 365

Introducing or switching to a cloud-based working environment such as Microsoft 365 is a decisive step towards a modern and flexible world of work for many companies. As an experienced partner for professional cloud services, we at MKJC know precisely that this process requires far more than just providing software licences. Our top priority is to make the entire migration process as smooth, secure and transparent as possible – without interrupting your operational workflow. In doing so, we rely on a partnership of equals, clear agreements and detailed project planning that is tailored exactly to your company's individual requirements.

Phase 1: holistic needs analysis and strategy planning

Every company has different requirements for communication, data storage and collaboration. In the first phase, we engage intensively with your current IT structures and business processes. We examine which components of Microsoft 365 offer you the greatest added value – whether Exchange Online for email, SharePoint for document management or Microsoft Teams for internal communication. We advise you transparently on the various licensing models and put together a package that fits your actual needs exactly. This way we avoid unnecessary costs and ensure that you don't pay for licences you ultimately don't need.

Phase 2: technical conception and security architecture

Once the strategic decisions have been made, we turn to the technical architecture. A particular focus of our work here is on data security and seamless integration into your existing infrastructure. Many of our customers opt for a hybrid solution, in which we connect Microsoft 365 directly to your existing local Active Directory or a dedicated server in our German, GDPR-compliant data centre. This ensures centralised rights management and maximum security. At the same time, we develop a comprehensive backup concept that additionally protects your data stored in the cloud against loss or ransomware attacks.

Phase 3: the step-by-step migration in the background

The actual data migration is often the most critical part of such an IT project. Our specialists prepare the entire move of emails, contacts, calendars and server data in detail beforehand. We migrate your existing mailboxes and file-server structures step by step and entirely in the background into the Microsoft Cloud. Your day-to-day business continues completely undisturbed in the meantime. We coordinate the final changeover processes, such as adjusting the DNS records, so that there is no significant downtime. On the day of the changeover, you and your employees can pick up your usual work seamlessly.

Phase 4: rollout, device setup and employee training

Technology only delivers its full benefit when it is understood and used correctly by the users. That's why our work doesn't end with the technical provision. We take care of the complete rollout on all affected devices – from the stationary PC in the office to the smartphone for employees in the home office or field service. In addition, we offer you and your team targeted training. We show you how to use Microsoft Teams effectively for project work, how to share documents securely via SharePoint and how to make the most of the full potential of your new cloud environment.

Phase 5: long-term support and proactive licence management

For us, an IT project does not end on the day it goes live. We see ourselves as your long-term IT partner. Even after the successful introduction of Microsoft 365, we are at your side with a dedicated, personal point of contact. You won't end up in anonymous queues with us, but will receive fast, direct help with all questions and challenges. We also handle ongoing licence management for you: when new employees join the team or colleagues leave the company, we adjust your licences flexibly and on a day-to-day basis, so that your costs always remain transparent and predictable. This way you can focus entirely on your core business while we keep your IT secure, up to date and high-performing in the background.